Saudi Arabia has taken significant steps to enhance its digital infrastructure and streamline business processes. One of the key platforms introduced by the Ministry of Human Resources and Social Development (MHRSD) is Qiwa, a vital platform that simplifies employment services and ensures labor market compliance.
If you are a business owner, HR professional, or an expatriate in Saudi Arabia, knowing how to use Qiwa is important. This guide will explain everything about Qiwa registration, platform features, mobile app, professional verification, its benefits, how to use it, and how it affects businesses and employees.
What is Qiwa?
Qiwa is an advanced digital platform developed by the Ministry of Human Resources and Social Development (MHRSD) in Saudi Arabia. It aims to unify and automate labor-related services for businesses, making employment processes more efficient, transparent, and accessible.
Through Qiwa KSA, companies and employees can complete essential HR services online without the need for physical visits to government offices. Whether a company wants to register on Qiwa, verify employees, or access employment contracts, the platform simplifies it all.
Features and Services of Qiwa Platform
The Qiwa platform offers a wide range of services that facilitate workforce management for businesses operating in Saudi Arabia. Some of the key features include:
1. Digital Contract Management
- Employers can draft, review, and sign digital employment contracts.
- Employees can electronically sign their contracts, ensuring transparency.
- Modifications to contracts can be done digitally with mutual consent.
2. Professional Verification on Qiwa
- Qiwa professional verification helps confirm the qualifications and experience of employees.
- It ensures compliance with labor market requirements and Saudization policies.
- It supports businesses in hiring skilled professionals legally.
3. Work Permit Management
- Companies can apply for, renew, or transfer work permits online.
- The system streamlines the process, reducing bureaucratic delays.
4. Labor Market Compliance and Policies
- Businesses can ensure compliance with Saudization regulations.
- The platform provides updates on labor policies in Qiwa Saudi Arabia.
5. Employee Services and Transfers
- Employees can transfer between companies without requiring employer approval under specific conditions.
- Companies can submit requests to modify employee status.
6. Digital Authorization Services
- Companies can authorize HR representatives to manage their workforce within the Qiwa online system.
- This ensures efficiency in handling company administrative tasks.
7. Company Classification and Compliance
- The system assigns a rating based on a company’s adherence to labor laws.
- Higher ratings provide businesses with access to additional benefits and services.
Why is Qiwa Registration Important?
Qiwa registration is mandatory for businesses and employers operating in Saudi Arabia. Without it, companies cannot legally hire employees, update contracts, or access government labor services. Some key benefits of Qiwa registration include:
- Streamlined Employment Contracts: Employers can draft, update, and authenticate employment contracts online, making hiring and management more efficient.
- Qiwa Professional Verification: The Qiwa professional verification system ensures that employees meet qualification standards, reducing the risk of hiring unqualified staff.
- Saudization Compliance: Businesses can track and improve their Nitaqat (Saudization) status, which is crucial for maintaining legal operations and accessing government incentives.
- Legal Protection: Qiwa ensures that labor rights and employer obligations are legally documented, helping to prevent disputes and protect both parties.
- Digital Convenience: The platform digitizes multiple HR processes, reducing paperwork and speeding up administrative tasks.
- Access to Government Services: Qiwa integrates with various government agencies, enabling businesses to complete necessary registrations, issue visas, and transfer employees seamlessly.
- Labor Dispute Resolution: The system also helps in resolving labor disputes by maintaining a transparent record of employment agreements and company obligations.
By using Qiwa online, businesses can ensure compliance with labor laws, enhance operational efficiency, and improve workforce management.
How to Register a Company in Qiwa?
Businesses operating in Saudi Arabia must complete the Qiwa registration process to gain access to all available services. Here’s a step-by-step guide on how to register a company in Qiwa:
Step 1: Visit the Qiwa Online Portal
- Access the official Qiwa platform through the website: https://www.qiwa.sa
Step 2: Sign Up as a Business Representative
- Click on Sign Up and select the type of entity (company, establishment, or employer).
- Provide basic company details such as the Commercial Registration Number (CRN) and associated Saudi national ID.
Step 3: Verify Business Information
- The system will verify company details automatically through integration with government databases.
- Ensure that the company data matches the records in MHRSD and the Ministry of Commerce.
Step 4: Register Authorized Personnel
- Assign an administrator or HR representative responsible for managing employee data.
- The representative must have valid credentials and be registered with the business.
Step 5: Activate and Use Qiwa Services
- Once registration is completed, businesses can access all Qiwa services such as contract management, permit applications, and compliance tools.
Qiwa App: A Mobile Solution for Business Management
The Qiwa app allows users to access all major services from their mobile devices for added convenience. The application provides a user-friendly experience, enabling employers and employees to manage workforce-related tasks on the go.
Key Benefits of the Qiwa App
- Mobile access to employee data, work permits, and contract approvals.
- Instant notifications for contract updates and legal requirements.
- Secure login with Saudi National Single Sign-On (SSO) system.
The Qiwa app is available for both Android and iOS users, making it accessible for businesses and professionals across the Kingdom.
Advantages of Qiwa for Businesses and Employees
The implementation of Qiwa KSA has introduced several benefits for companies, employers, and employees in Saudi Arabia. Some of the key advantages include:
For Employers
- Simplified Business Operations: Manage labor-related services through a single dashboard.
- Compliance with Labor Laws: Ensure adherence to Saudization and other government policies.
- Efficient Hiring Process: Recruit and verify professionals with ease.
- Improved HR Processes: Automate administrative tasks to save time and resources.
For Employees
- Digital Access to Employment Contracts: Sign and verify contracts online.
- Job Transfer Opportunities: Seamless switching between jobs without employer restrictions.
- Fair and Transparent Employment Policies: Improved worker protection under Saudi labor laws.
- Better Work Permit Management: Easily renew and manage work-related permits.
FAQs About Qiwa Registration
Yes, all companies operating in Saudi Arabia must register on the Qiwa platform to comply with labor regulations.
The registration process is quick and can be completed within a few hours if all required documents are provided.
Yes, foreign companies operating in Saudi Arabia must also register to manage employment contracts and comply with labor laws.
Non-registered businesses may face penalties, employment restrictions, and difficulties in obtaining work visas.
Basic registration is free, but certain services, such as professional verification, may have associated fees.
Qiwa is an online platform introduced by MHRSD to digitize and streamline employment-related services in Saudi Arabia. It simplifies hiring, contract management, and compliance processes for businesses.
Businesses and employers must visit the official Qiwa online portal, verify company details, and assign an HR representative to manage employee data.
Yes, under certain conditions, employees can switch jobs without requiring employer approval, provided they meet the Ministry’s guidelines.
Qiwa professional verification ensures that employees meet Saudi labor market requirements by verifying their qualifications and work experience.
Conclusion
The Qiwa registration platform is a game-changer for businesses in Saudi Arabia, providing an efficient and compliant way to manage employment services. From work contract authentication to professional verification, Qiwa KSA ensures a seamless experience for employers and employees alike.
If you haven’t registered your business on Qiwa Saudi Arabia yet, now is the time! Stay compliant, streamline your HR processes, and enhance workforce management with this digital platform.
Need help with Qiwa registration? Contact Expandway corporate service experts for a hassle-free setup!